One of the most common complaints I hear as an office organizer is about information that should be easily accessible and shared, isn’t. There are many reasons for this, but the most common complaint is that there is not a standardized method of filing information of all types. Whether it’s electronic or physical, information that is created by employees is for the use of the company to further the business function of the company. It is not created for that employee alone.

Over the years I’ve heard many employees’ reasons for hoarding company information, especially in a large company. One of the most common is that the creator of the information wants to be able to find it again. They fear that if they place it on the drive that is the company backup drive they will not be able to get back to the information when they need it. Yes, it does happen sometimes that a drive becomes “full” and the info is moved, but more often than not the creator of the info has had a bad experience with losing information and does not want to repeat it. That person is responsible for maintaining the information since they have created it; however it will not benefit the company if that person is not there to retrieve the information when needed.

This is a true story: A few years ago an employer needed information that an employee had created. As a deadline approached, the employee was on a well deserved vacation and was out of cell phone range. (Good for them!) In a panic, thinking the deadline would arrive before the employee returned, the employer called multiple family members to try to locate the employee, which caused much distress for many. When the employer finally reached the employee, he learned that everything needed was ready and that the employee would return well before the deadline arrived. This episode did nothing to improve their working relationship.

In this case, a good search engine and better communication would have relieved the stress for everyone. Of course, moving to the cloud to create and store information would have helped significantly. Fears of lost information on random drives would be relieved and everything needed would be a search bar away. So when you run into these same issues, try making a change to MobilLogic to solve the problem. The people in the story above made the move to the cloud and both are much happier now. I believe you will be also.

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